# Accelerate Your Fulfillment

Don't let manual order entry delay your shipping. Automate PO parsing and book orders instantly in your ERP.

MOCK DOCUMENT

### EXTRACTED VALUES

- **Company:** OFFICE INNOVATIONS INC.
- **PO Number:** PO-883491
- **Date:** October 14, 2023
- **Vendor:** Elite Supplies Co.
- **Shipping Via:** Courier Express

MOCK DOCUMENT

### EXTRACTED VALUES

- **Company:** Tech Nova
- **PO Number:** TN-90234
- **Date:** January 05, 2024
- **Vendor:** Dell Technologies
- **Shipping Via:** FedEx

MOCK DOCUMENT

### EXTRACTED VALUES

- **Company:** Global Build Partners
- **PO Number:** GBP-11102
- **Date:** March 22, 2024
- **Vendor:** Lumber Liquidators
- **Shipping Via:** Freight

## How Purchase Orders Pipeline Works

Three steps — from raw PDF to structured data, ready for your workflow.

01

### Prepare your PDF

The key to great results

Upload a **single PDF containing multiple samples** of the same purchase order type — all sharing the **exact same layout**.

⚠ Mixing layouts gives unexpected results

You _can_ submit a PDF with purchase orders from different vendors or layouts — the system will still process it. However, mixing them will likely produce **inaccurate or incomplete data**.

✓ For excellent results

- One PDF = one purchase order layout, multiple samples
- Create one PDF per vendor layout you need to process

Need to split a mixed PDF or merge separate files? Use our [Split PDF](/content/tools/split-pdf/index.html) and [Merge PDF](/content/tools/merge-pdf/index.html) tools available FREE of charge.

DIFFERENT LAYOUTS → UNEXPECTED RESULTS

| Layout A | Layout B | Layout C |
|----------|----------|----------|
| Mixing layouts → potentially unexpected extraction | SAME LAYOUT → CONSISTENT RESULTS |
| Sample 1 | Sample 2 | Sample 3 |

02

### AI Extracts Every Field

Including variable line items

SAME LAYOUT — DIFFERENT ROW COUNTS

| DESC | QTY | TOTAL |
|------|-----|-------|
| Page 1 2 line items |  |  |
| Page 2 5 line items |  |  |
| Page 3 8 line items |  |  |

Each sample has a different number of line items. The engine captures all of them automatically.

Once uploaded, the AI reads each sample and extracts all fields — including **line-item tables with any number of rows**. No template, no fixed row count.

⚡

Learns the layout once

From the sample set, the model identifies every field and the exact table structure.

📄

Handles spanning tables

Line items spread across multiple PDF pages are joined into a single contiguous table.

↕

Variable row counts

Each purchase order sample can have a different number of line items — the engine captures all of them.

03

### Download Your Results

Excel & CSV — ready to use

The extracted data is available right from your results. Download it as **Excel (.xlsx)** or **CSV (.csv)** — every extracted field becomes a column, every document sample becomes a row.

| SHEET 1 | SHEET 2 |
|---------|---------|
| FIELD 1 | FIELD 2 | FIELD 3 | TOTAL | DATE |
| 123456789 each row = one extracted document |

## Stop Manually Typing Purchase Orders

Our system learns the structure dynamically. No rigid templates required. It just works.

1

#### Zero Data Entry Errors

Prevents shipping the wrong item or incorrect quantity caused by human typos.

2

#### Part Number Matching

Easily map customer SKU strings to your internal product manifest.

3

#### Address Parsing

Breaks unstructured ship-to address blocks into cleanly separated fields for FedEx/UPS APIs.

## Frequent Questions

#### What file formats are supported?

We support PDF files. If you have statements as images, we have a free tool that converts images to PDF — [try it here](/content/tools/pdf-images/index.html).

#### What fields can be extracted from a purchase order?

We can extract PO number, date, vendor/supplier info, line items (description, quantity, unit price), shipping address, and total amount.

#### Does it support nested line items (assemblies)?

Yes, our document engine is sophisticated enough to maintain part/sub-part child relationships.

## Start extracting purchase orders

Try it free and ditch manual entry.