Accelerate Your Fulfillment
Don't let manual order entry delay your shipping. Automate PO parsing and book orders instantly in your ERP.
MOCK DOCUMENT
EXTRACTED VALUES
- Company: OFFICE INNOVATIONS INC.
- PO Number: PO-883491
- Date: October 14, 2023
- Vendor: Elite Supplies Co.
- Shipping Via: Courier Express
MOCK DOCUMENT
EXTRACTED VALUES
- Company: Tech Nova
- PO Number: TN-90234
- Date: January 05, 2024
- Vendor: Dell Technologies
- Shipping Via: FedEx
MOCK DOCUMENT
EXTRACTED VALUES
- Company: Global Build Partners
- PO Number: GBP-11102
- Date: March 22, 2024
- Vendor: Lumber Liquidators
- Shipping Via: Freight
How Purchase Orders Pipeline Works
Three steps — from raw PDF to structured data, ready for your workflow.
01
Prepare your PDF
The key to great results
Upload a single PDF containing multiple samples of the same purchase order type — all sharing the exact same layout.
⚠ Mixing layouts gives unexpected results
You can submit a PDF with purchase orders from different vendors or layouts — the system will still process it. However, mixing them will likely produce inaccurate or incomplete data.
✓ For excellent results
- One PDF = one purchase order layout, multiple samples
- Create one PDF per vendor layout you need to process
Need to split a mixed PDF or merge separate files? Use our Split PDF and Merge PDF tools available FREE of charge.
DIFFERENT LAYOUTS → UNEXPECTED RESULTS
| Layout A | Layout B | Layout C |
|---|---|---|
| Mixing layouts → potentially unexpected extraction | SAME LAYOUT → CONSISTENT RESULTS | |
| Sample 1 | Sample 2 | Sample 3 |
02
AI Extracts Every Field
Including variable line items
SAME LAYOUT — DIFFERENT ROW COUNTS
| DESC | QTY | TOTAL |
|---|---|---|
| Page 1 2 line items | ||
| Page 2 5 line items | ||
| Page 3 8 line items |
Each sample has a different number of line items. The engine captures all of them automatically.
Once uploaded, the AI reads each sample and extracts all fields — including line-item tables with any number of rows. No template, no fixed row count.
⚡
Learns the layout once
From the sample set, the model identifies every field and the exact table structure.
📄
Handles spanning tables
Line items spread across multiple PDF pages are joined into a single contiguous table.
↕
Variable row counts
Each purchase order sample can have a different number of line items — the engine captures all of them.
03
Download Your Results
Excel & CSV — ready to use
The extracted data is available right from your results. Download it as Excel (.xlsx) or CSV (.csv) — every extracted field becomes a column, every document sample becomes a row.
| SHEET 1 | SHEET 2 |
|---|---|
| FIELD 1 | FIELD 2 |
| 123456789 each row = one extracted document |
Stop Manually Typing Purchase Orders
Our system learns the structure dynamically. No rigid templates required. It just works.
1
Zero Data Entry Errors
Prevents shipping the wrong item or incorrect quantity caused by human typos.
2
Part Number Matching
Easily map customer SKU strings to your internal product manifest.
3
Address Parsing
Breaks unstructured ship-to address blocks into cleanly separated fields for FedEx/UPS APIs.
Frequent Questions
What file formats are supported?
We support PDF files. If you have statements as images, we have a free tool that converts images to PDF — try it here.
What fields can be extracted from a purchase order?
We can extract PO number, date, vendor/supplier info, line items (description, quantity, unit price), shipping address, and total amount.
Does it support nested line items (assemblies)?
Yes, our document engine is sophisticated enough to maintain part/sub-part child relationships.
Start extracting purchase orders
Try it free and ditch manual entry.