# The Best Way to Scan Invoices

Transform unstructured invoices into beautifully organized spreadsheets. Forget manual entry, let the machine do it.

MOCK DOCUMENT

### EXTRACTED VALUES

- **Vendor Name:** Quantum Solutions LLC  
- **Invoice Number:** QS-2023-1102  
- **Invoice Date:** November 15, 2023  
- **Subtotal:** $8,450.00  
- **Tax:** $697.13

MOCK DOCUMENT

### EXTRACTED VALUES

- **Vendor Name:** Design Co.  
- **Invoice Number:** INV-8930  
- **Invoice Date:** October 02, 2023  
- **Subtotal:** $4,500.00  
- **Tax:** $450.00

MOCK DOCUMENT

### EXTRACTED VALUES

- **Vendor Name:** Acme Corp  
- **Invoice Number:** ACME-0001  
- **Invoice Date:** January 14, 2024  
- **Subtotal:** $1,200.00  
- **Tax:** $0.00

## How Invoices Pipeline Works

Three steps — from raw PDF to structured data, ready for your workflow.

### Prepare your PDF

The key to great results

Upload a **single PDF containing multiple samples** of the same invoice type — all sharing the **exact same layout**.

⚠ Mixing layouts gives unexpected results

You _can_ submit a PDF with invoices from different vendors or layouts — the system will still process it. However, mixing them will likely produce **inaccurate or incomplete data**.

✓ For excellent results

- One PDF = one invoice layout, multiple samples  
- Create one PDF per vendor layout you need to process

Need to split a mixed PDF or merge separate files? Tools are available FREE of charge.

### AI Extracts Every Field

Including variable line items

Each sample has a different number of line items. The engine captures all of them automatically.

Once uploaded, the AI reads each sample and extracts all fields — including **line-item tables with any number of rows**. No template, no fixed row count.

⚡ Learns the layout once.

From the sample set, the model identifies every field and the exact table structure.

📄 Handles spanning tables.

Line items spread across multiple PDF pages are joined into a single contiguous table.

### Download Your Results

Excel & CSV — ready to use

The extracted data is available right from your results. Download it as **Excel (.xlsx)** or **CSV (.csv)** — every extracted field becomes a column, every document sample becomes a row.

## Stop Manually Typing Invoices

Our system learns the structure dynamically. No rigid templates required. It just works.

1. **Universal Matching**  
   Works with thousands of invoice layouts without human setup.

2. **Line Item Capture**  
   Precisely maps multi-page nested line items to tidy rows.

3. **ERP Ready**  
   Upload the exported Excel row directly to SAP or QuickBooks.

4. **Fraud Detection**  
   Catch duplicate invoices or mismatched PO totals automatically.

## Frequent Questions

#### Do I need to draw bounding boxes?

No. Our system gets the context using AI, so you just upload the invoice and it finds the fields.

#### Can it extract line items spanning multiple pages?

Yes, it intelligently links line items across pagination so you have a contiguous table.

#### What if an invoice is in Spanish or French?

The AI is multilingual. English, Spanish, and French are supported.