The Best Way to Scan Invoices

Transform unstructured invoices into beautifully organized spreadsheets. Forget manual entry, let the machine do it.

MOCK DOCUMENT

EXTRACTED VALUES

  • Vendor Name: Quantum Solutions LLC
  • Invoice Number: QS-2023-1102
  • Invoice Date: November 15, 2023
  • Subtotal: $8,450.00
  • Tax: $697.13

MOCK DOCUMENT

EXTRACTED VALUES

  • Vendor Name: Design Co.
  • Invoice Number: INV-8930
  • Invoice Date: October 02, 2023
  • Subtotal: $4,500.00
  • Tax: $450.00

MOCK DOCUMENT

EXTRACTED VALUES

  • Vendor Name: Acme Corp
  • Invoice Number: ACME-0001
  • Invoice Date: January 14, 2024
  • Subtotal: $1,200.00
  • Tax: $0.00

How Invoices Pipeline Works

Three steps — from raw PDF to structured data, ready for your workflow.

Prepare your PDF

The key to great results

Upload a single PDF containing multiple samples of the same invoice type — all sharing the exact same layout.

⚠ Mixing layouts gives unexpected results

You can submit a PDF with invoices from different vendors or layouts — the system will still process it. However, mixing them will likely produce inaccurate or incomplete data.

✓ For excellent results

  • One PDF = one invoice layout, multiple samples
  • Create one PDF per vendor layout you need to process

Need to split a mixed PDF or merge separate files? Tools are available FREE of charge.

AI Extracts Every Field

Including variable line items

Each sample has a different number of line items. The engine captures all of them automatically.

Once uploaded, the AI reads each sample and extracts all fields — including line-item tables with any number of rows. No template, no fixed row count.

⚡ Learns the layout once.

From the sample set, the model identifies every field and the exact table structure.

📄 Handles spanning tables.

Line items spread across multiple PDF pages are joined into a single contiguous table.

Download Your Results

Excel & CSV — ready to use

The extracted data is available right from your results. Download it as Excel (.xlsx) or CSV (.csv) — every extracted field becomes a column, every document sample becomes a row.

Stop Manually Typing Invoices

Our system learns the structure dynamically. No rigid templates required. It just works.

  1. Universal Matching
    Works with thousands of invoice layouts without human setup.

  2. Line Item Capture
    Precisely maps multi-page nested line items to tidy rows.

  3. ERP Ready
    Upload the exported Excel row directly to SAP or QuickBooks.

  4. Fraud Detection
    Catch duplicate invoices or mismatched PO totals automatically.

Frequent Questions

Do I need to draw bounding boxes?

No. Our system gets the context using AI, so you just upload the invoice and it finds the fields.

Can it extract line items spanning multiple pages?

Yes, it intelligently links line items across pagination so you have a contiguous table.

What if an invoice is in Spanish or French?

The AI is multilingual. English, Spanish, and French are supported.